The confirmation statement is intended to serve roughly the same purpose as the annual return: for companies to provide up-to-date information for inclusion on the public register. However, one main difference is that rather than you providing a snapshot of your company data at a specific date, you’ll now ‘check and confirm’ the info we hold is accurate. This means that once a year you can review your details and let us know if there have been any changes. Another notable difference is that in your first confirmation statement you’ll also need to include the information held in your people with significant control (PSC) register. You can find out more about PSC registers in our recent blog.
To complete your confirmation statement, you just need to check the information that we hold about your company is correct and fully up to date. If you need to update your shareholders’ info, change your company’s SIC code or amend the statement of capital, you can do this with your confirmation statement. For any other changes, eg a new registered office address, you’ll need to complete a separate form and submit it at the same time as your confirmation statement. Also, as mentioned above, you’ll need to include details of your PSC register. Online filingis by far the easiest way to submit this information, it’s quick and easy to set up and will also save you money.
The fee for the confirmation statement will be the same as the annual return: £13 when filed online or £40 when filed on paper. You’ll only have to pay the fee once a year and this will cover you for a 12-month period. During those 12 months, you can file as many confirmation statements as you want without having to pay the fee again. Once your company gets to the anniversary of the 12-month payment period, the fee will be due again and you’ll be reminded of this either when you sign-in to file online or by letter to your company’s registered office.
From 30 June onwards you’ll need to file a confirmation statement instead of an annual return. For example, if your most recent annual return was made up to 30 September 2015, the review period for your first confirmation statement will end one year later, on 30 September 2016. Additionally, please be aware that the 28-day grace period has changed to 14 days, so a confirmation statement made for 30 September 2016 must be filed by 14 October 2016. We’ll send out a handy reminder in advance of your filing deadline that will explain exactly what you need to do. If you haven’t already, sign up to Companies House email reminders – it’s a great way to ensure you always file on time.In the coming weeks Companies House will be providing detailed confirmation statement guidance on their site, so keep an eye out for updates.
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